The Challenge
In high-volume industries like fuel retail, operations and finance move fast, and paperwork often struggles to keep up.
One fast-growing client, already working with Prodware on several digital projects, faced a familiar bottleneck: manual invoice review. The process was slow, error-prone, and pulled teams away from higher-value, strategic work.
During a broader AI Assessment, it became clear that automating invoice processing was the ideal starting point for a scalable AI roadmap.
The Solution
Prodware designed a solution combining AI and Microsoft technologies to streamline and automate the invoice workflow:
- Prodware AI Assessment: Defined a clear, business-driven roadmap.
- AI Context Hub: Extracted invoice data automatically to reduce manual effort.
- SharePoint: Provided a central, structured repository for all documents.
- Microsoft Fabric: Ensured modern, secure data governance.
- Power Automate: Orchestrated the workflow end-to-end, connecting extraction, validation, and storage.
Our teams carefully configured extraction logic, mapped endpoints, ran validation phases, and deployed the full solution into production — creating a repeatable, scalable framework for future AI initiatives.
The Results
The impact was immediate and measurable:
- Higher productivity: The Sustainability team now spends less time on admin and more on strategic initiatives.
- Improved accuracy: Human errors in invoice data entry were drastically reduced.
- Scalable framework: This first automation use case opened the door to additional AI initiatives across the business.
By connecting AI to the right Microsoft technologies and aligning the project with clear business priorities, Prodware helped the client take a decisive step toward data-driven, intelligent operations.
Even in industries that move fast, manual processes can slow down growth. Automating routine tasks like invoice processing not only saves time but frees teams to focus on value-added work and strategic initiatives.
Prodware helps companies implement AI solutions that are practical, scalable, and aligned with business strategy, turning automation from a one-off project into a foundation for continuous improvement.
