The Challenge
In the pharmaceutical industry, speed and accuracy are non-negotiable. Companies operate across complex value chains, covering both human and animal health, where every decision can have significant operational and regulatory consequences.
For one fast-growing pharmaceutical company, a seemingly routine task had become a major productivity bottleneck: manual contract review. Lawyers were spending hours parsing through documents, checking clauses, and verifying compliance, all while facing the risk of human error. This not only slowed processes down but also limited the team’s ability to focus on higher-value strategic initiatives.
Recognizing the challenge, the company set out to digitally transform its legal operations. Their goal was clear: leverage technology to streamline workflows, reduce errors, and free up time for the legal team to focus on impactful work. That’s when they partnered with Prodware to explore how AI and automation could create measurable efficiency gains.
The Solution
After careful analysis and assessment, Prodware implemented a powerful combination of AI and Microsoft technologies to address the issue:
- Prodware AI Context Hub: Automatically extracts key data from contracts to reduce manual effort.
- SharePoint: Acts as a central, secure repository for all contracts and extracted data.
- Power Automate: Orchestrates the end-to-end workflow, connecting extraction, validation, and storage seamlessly.
The deployment process included several critical steps:
- Defining extraction fields by contract type: Each type of contract contains unique clauses and critical information. By mapping these fields upfront, AI Context Hub could extract exactly what was needed.
- Mapping SharePoint locations and endpoints: Ensuring that all extracted data lands in the correct location in a structured and traceable manner.
- Deploying AI Context Hub as an API: Integrating it into existing systems to allow for automated processing.
- Running validation phases before production: Testing and refining the system to ensure accuracy and reliability.
The entire solution was designed to be scalable and secure, ensuring that the legal workflows could grow alongside the company without adding manual overhead.
The Impact
The results were both immediate and transformative:
- Increased productivity: The legal team reclaimed countless hours previously spent on repetitive contract review, allowing them to focus on strategic priorities.
- Improved data quality: Human errors in contract annotation and compliance checks were drastically reduced, increasing confidence in contract data integrity.
- Built-in scalability: The platform now serves as a foundation for future AI initiatives, with additional use cases already being explored.
In highly regulated sectors like pharmaceuticals, automation does more than save time; it enables strategic agility. By integrating advanced AI solutions with Microsoft’s ecosystem, the company not only addressed an immediate pain point but also created a sustainable, innovation-ready framework for their legal operations.
Many businesses still rely on manual processes that slow down decision-making and increase risk. Whether you’re dealing with contract management, document review, or compliance workflows, AI and automation can reimagine these processes, delivering tangible benefits and long-term scalability.
By taking a structured approach to AI implementation – starting with assessment, pilot, and careful deployment – organizations can ensure that technology becomes a true enabler of business growth, not just a tool to reduce manual labor.
What part of your business is still stuck in manual mode?
With Prodware, it’s possible to transform operations with AI built for business, creating efficiency, accuracy, and the freedom to focus on what matters most.
