Do you dread filling out forms, while your to-do list is stretching endlessly? We all know how tedious this task can be. Repeating the same data entry across multiple platforms, manually transferring information from emails or documents into CRMs and ERPs—it’s a time drain that no one enjoys.
According to Forrester, half of large enterprises still perform key tasks manually, causing delays and increasing operational costs. If you could get ahead of half of your competition, wouldn’t you jump at the chance?
AI Form Assistant, by leveraging real-time contextual understanding, can do the heavy lifting for you. Here’s how this tool can make your day-to-day tasks easier:
1. Real-Time Contextual Understanding
Gone are the days of manually matching data to form fields. AI Form Assistant uses cutting-edge Generative AI technology to understand the context of your input. It interprets your data source using Large Language Models (LLMs) —whether it’s an email, a chat, or a document—and recommends the right information to map to each field. For example, a sales representative processing a client email can watch the tool auto-fill CRM fields in seconds. This isn’t just convenient; it reduces administration and speeds up daily workflows, so your team can focus on value-adding activities. On average, salespeople spend about 15% of their time on administrative tasks, including updating CRM!
2. Multilingual Adaptability
In a globalized world, businesses deal with content in many languages. Prodware’s AI Form Assistant eliminates the need to translate data before processing it. Whether a supplier email arrives in French or a customer query is written in Spanish, the tool directly extracts relevant information and organizes it seamlessly, inputting into your language of choice. For instance, a procurement team handling multilingual supplier communications can save hours by letting the tool process and structure the data, making it an invaluable asset for international organizations.
3. Handling Unstructured Data
Unstructured data is often a stumbling block for efficiency. Think of different ways people write emails, customer chat logs, or complex documents—processing them manually is tedious and error-prone. AI Form Assistant maps to structured fields with no need for preprocessing, ensuring smoother and faster operations. Users can quickly accept the suggestion once AI has reviewed the form and the source information and move on.
4. Enhanced User Experience and Accuracy
Data accuracy and streamlined user experiences are critical in today’s fast-paced business environments. AI Form Assistant automates data extraction and cross-referencing, reducing human errors. Users can input raw text and approve or tweak the tool’s suggestions, making the process both interactive and efficient. This is especially valuable in scenarios like creating supplier records in ERP systems, where precision is essential. By simplifying these processes, the tool boosts confidence and ensures compliance with operational standards.
Speed up – remove the admin roadblocks for operational efficiency
Combining Prodware’s experience in innovative technology and thousands of ERP and CRM implementations, AI Form Assistant has been developed to work out-of-the-box with Microsoft Dynamics 365 Finance, Supply Chain Management, Business Central and Customer Engagement software; ensuring your business starts to gain these efficiencies faster and increases user adoption of business applications. The time saved on administrative tasks can be redirected toward strategic initiatives, enhancing both employee satisfaction and company performance.
Ready to experience the difference? Contact Prodware today and request a demo to see how AI Form Assistant can redefine efficiency for your team!
Discover more of our AI applications by checking out the AI Context Hub. This innovative platform combines various AI technologies to enable a large language model chat, sourcing information from a range of documents and sources both inside and outside your organization.
